Chief Financial and Administrative Officer

Chief Financial and Administrative Officer

Asian Americans Advancing Justice – Los Angeles

Los Angeles, CA   |   February 7, 2020

The Opportunity

At this exciting point in the organization’s growth, Advancing Justice – Los Angeles (“AJ-LA”) seeks an experienced, strategic, and solutions-oriented Chief Financial and Administrative Officer (CFAO) to join its executive team to lead the AJ-LA’s financial and administrative functions. This is an ideal opportunity for a seasoned, hands-on finance and administrative professional with the drive and enthusiasm to develop and implement infrastructure systems needed to support the organization’s impact and achievement of strategic priorities.

Reporting to the Executive Director and the President and Chief Executive Officer, the CFAO will oversee the AJ-LA’s finance and operations, with an operating budget of $13 million. This executive will actively serve on the executive team and will be a part of shaping the organization’s overall strategy relating to finance and budgeting, as well as human resources (HR), information technology (IT), and business operations if experienced in these functional areas. The CFAO will manage a team of 4 reports including the Director of Operations, Senior Accountant, Office Manager and an administrative and operations staff member. As a member of the senior leadership team, the CFAO will work closely with an engaged finance and audit committee of the board of directors.

For more information on AJ-LA please visit https://www.advancingjustice-la.org/.

Key Responsibilities

Systems Design and Strategy

  • Partner with the CEO on all operational and strategic issues as they arise; provide strategic recommendations based on financial analysis and projections, cost identification and allocation, and revenue/expense analysis.
  • Participate in the ongoing strategic planning process as an integral member of the senior management team.
  • Oversee long-term budgetary planning and cost management.
  • Engage the Director of Development to align financial management with short- and long-term financial planning and projections.
  • Engage the CEO around issues, trends, and changes in the operating model and operational delivery.

Financial and Administrative Management

  • Finance: Oversee the work of the finance function as a whole to ensure compliance with regulatory and funders requirements; efficient and effective management of the finance function; accuracy and reliability of financial information; and the overall management of revenue and expenditure. Direct all financial, project-based, and departmental accounting. Ensure preparation and approval of all financial reporting materials and relevant financial metrics for the board of directors; manage cash flow and forecasting; prepare and communicate monthly and annual financial statements.
  • Audit, Compliance and Internal Controls: Ensure all audits and statutory compliance, including the filing of the organization’s tax returns are carried out on time. Prepare compliance reports for the Board and the CEO as required.
  • Investment Management: Work closely with the Investment Committee or Finance Committee of the board to steward the organization’s investments in accordance to an up to date investment policy statement, and that undertake tracking investment performance and providing financial statement analysis to the Board and the CEO.
  • Donations Management: Ensure a strong system of oversight and administration for all donations including institutional support, including keeping accurate records on donations given, donor contact information, and donations reporting.
  • Management Accounting: Set up and continue to improve effective management accounting systems and processes.
  • Grants Accounting: In cooperation with the Development team and Grants Management team and grantees, as required, oversee preparation of budgets and financial reports for submission to granting agencies. Oversee budgeting, and the management of budget and grant accounts, so as to monitor progress and present operational metrics both internally and externally.
  • Internal Controls: Ensure that finance staff maintains financial record systems in accordance with Generally Accepted Accounting Principles and monitor the use of all funds.

Strategic Operations and Administration

  • Strategic Financial Management: Provides support to the CEO in the area of forward work planning, strategic financial management, budgetary analysis and reporting.
  • Management of Information Technology (IT): Oversees the IT Director or outsourced IT consultants and ensure effective use of Information Technology systems to support fundraising and organizational business processes, including document management, client relationships management (CRM), event support, and grant management systems. Leverage Information Technology to support core business initiatives. Establish and maintain budget/cost management for (IT). Oversee the implementation (including regular upgrades) of the IT infrastructure.
  • Facilities, Property Management, Security: Oversee the Facilities Manager and ensure all properties and leases are well managed, tenants are properly supported and in compliance with tenant-agreements, and that deferred maintenance is being strategically addressed, and maintenance/repair and capital budgets are in place and being managed.
  • Legal & Risk Management: Oversees the development of organization-wide policies and procedures in partnership with accounting, IT, HR, Development, Facilities, Legal, etc. to mitigate risks for the organization and ensures compliance with legal requirements. Maintain oversight of legal concerns, risk management, and contracting.
  • Leadership and Talent Management: Contributes to the Senior Management Team’s efforts to promote an organizational culture of collaboration, open and frequent communication, adaptation, alignment with a common vision, and celebration of success in achieving specific project and broader organizational objectives. Work closely with CEO and the Director of HR to develop a professional development and talent management strategy,
  • Human Resource & Benefits Management: Oversees the Director of HR and human resources activities including implementation of HR policies, collective bargaining requirements, recruitment, selection and hiring; payroll and benefits; staff support and engagement; and support for training and development. Evaluate and oversee all benefits negotiations, thus providing the most competitive packages for the team

Team Management

  • Manage direct staff in the areas of finance, grants management, bookkeeping and office administration, and if experienced in operations, will also have oversight of staff in human resource and information technology.
  • Engage other members of the senior management team to facilitate cross-department and cross-office collaboration that ensures that all financial, IT, and HR solutions positively support the evolving strategy, operational delivery, and data collection needs.
Candidate Profile

The CFAO will be a seasoned and mature leader with at least 10-15 years of finance and administration experience, ideally including audit, as well as experience gathering and evaluating financial information and making actionable recommendations to senior leadership. This executive will have experience managing finance (accounting, budgeting, control, and reporting), and ideally in HR, IT, and administration for a nonprofit. If coming from the private sector, nonprofit board experience is required.

A Bachelor’s degree and CPA/CMA is required; an MBA is preferred. The successful candidate will also have the following professional competencies and personal characteristics:

Strategic Leadership & Management

In partnership with the CEO, the CFAO will develop and implement clear, action-oriented, innovative strategies aimed towards elevating the overall finance and administrative functions of the organization. This leader will be mature and proactive, with a history as a true business partner to the chief executive. This person will be responsible for building, nurturing, and retaining a strong team of professionals that is focused on excellence, accountability, responsiveness, and efficiency. The CFAO will be flexible as priorities emerge and change and will be able to balance multiple tasks efficiently and effectively. The CFAO will have a high level of business acumen and judgment, with the ability to make practical, realistic, data driven, and timely decisions. This leader will be an exceptional problem solver with an approach focused on achieving sustainable solutions. This individual will be a hands-on manager with a strong commitment to developing team members.

Expertise in Finance and Administration

The Chief Finance and Administrative Officer will have the ability to translate a strategic vision into a financial and operational structure that is fiscally responsible and supportive of staff. This leader will have a demonstrated history of success managing finance, accounting, budgeting, internal controls, reporting, and ideally human resources and IT. This leader will have strong analytical and financial modeling skills as well as knowledge of generally accepted accounting principles (GAAP) for nonprofits. A grounding in human resources and total rewards to maximize employee satisfaction and retention and invest in understanding and addressing the needs of the different staff members is greatly desired. This leader will proactively identify and implement solutions to improve operational and financial results, and leverage technology to increase efficiencies. This executive will have demonstrated resourcefulness in setting priorities and guiding investment in people and systems.

Relationship Building, Collaboration, and Communication

The Chief Financial and Administrative Officer will have excellent people skills, a collaborative and flexible style, and a strong service mentality. This individual will lead by developing strong working and interpersonal relationships across all levels of the organization and with staff across multiple sites. The CFAO will possess the ability to communicate effectively across diverse constituencies, including the Board of Directors, the executive team, staff, and external partners. This leader will be proactive and responsive in addressing staff needs and concerns. The CFAO will effectively share information with any appropriate individuals, keeping the executive team and others up-to-date on matters related to overall finance and administrative priorities or needs. The CFAO will be able to synthesize divergent views and coalesce all constituents around a shared plan, and will work to establish regular, structured communication across the organization. The CFAO will be a team player who is committed to lifelong learning.

Passion for the Mission

The Chief Financial and Administrative Officer will have demonstrated commitment to the social sector and a passion and commitment for the mission, history, and vision for the organization, as well as a desire to work in an organization committed to creating and fostering an inclusive working environment. This leader will understand how the role of CFAO contributes to the overall mission. Driven by the mission, this executive will influence the culture and impact of the organization through the modeling and adoption of best practices. The CFAO will be an individual of unquestioned integrity, ethics, and values, treating others with respect.

Contact

Koya Leadership Partners, the executive search firm that specializes in mission-driven search, has been exclusively retained for this engagement. Michelle Bonoan, West Coast Managing Director is leading this search. To make recommendations or to express your interest in this role please visit this link or email Michelle. All nominations, inquiries, and discussions will be considered strictly confidential.

About Koya Leadership Partners

Koya Leadership Partners, a member of the Diversified Search Group, is a leading executive search and strategic advising firm dedicated to connecting exceptionally talented people with mission-driven clients. Our founding philosophy—The Right Person in the Right Place Can Change the World—guides our work as we partner with nonprofits & NGOs, institutions of higher education, responsible businesses, and social enterprises in local communities and around the world.

For more information about Koya Leadership Partners, visit www.koyapartners.com