Privacy Policy

Website Privacy Policy

1. Our Privacy Policy
1.1. Koya Partners (“Koya”, “we”, “our”, “us”) is committed to protecting and respecting your privacy.
1.2. This privacy policy sets out what information we collect about you and your use of our website, and any sub-domain thereof (“our website”). Please read the following carefully to understand our views and practices regarding your personal data.
1.3. If you are a candidate or a prospective candidate whose details we hold on our database, our Candidates Privacy Policy will apply to you. A copy of our Candidates Privacy Policy can be found here:
1.4. As referred to in this privacy policy, “personal data” means any information relating to an identified or identifiable natural person. An identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.
1.5. To the extent that our website is available to individuals located in the European Economic Area (“EEA”) and the United Kingdom (“UK”) we are bound by and act in accordance with the General Data Protection Regulation (EU) 2016/679 (“GDPR”). This Privacy Policy sets out our practices and how we will treat your personal data under the GDPR.
2. Information we collect from you
2.1. We will collect and process the following personal data about you:
2.1.1. Information you give to us. This is information about you that you give to us by contacting us via our website, or by corresponding with us by telephone, e-mail or otherwise. The information you give to us may include your name, address, e-mail address and telephone number, and information concerning your employment.
2.1.2. Information we receive from other sources. This is information we receive from third parties, including analytics providers such as Google Analytics. Please see paragraph 3 below and our Cookies Policy for further information about Google Analytics.
3. Cookies
Our website uses cookies to distinguish you from other users of our website. This helps us to provide you with a good experience when you browse our website and also allows us to improve our site. For detailed information on the cookies we use and the purposes for which we use them see our Cookies Policy

In addition to cookies that we may place on your computer or mobile device, cookies might also be placed on your computer or mobile device by third parties that we use to provide analytics services. In the course of providing analytics services, such third parties could place or recognize unique cookies on your browser. In particular, we use Google Analytics to gather information from our website (including to help analyze how users use our website). Google may place cookies on your computer or mobile device. If you would like to disable Google’s “third party” cookies, you may be able to turn them off by going to Google’s website. For further information about how information is collected and processed through Google Analytics, please visit

4. How we use your information
4.1. We will only use your personal data to the extent that the applicable law allows us to do so. To the extent that we hold personal data relating to individuals located in the EEA and the UK, the legal bases on which we rely for processing personal data under the GDPR may include (without limitation) one or more of the following:
4.1.1. where you have given us your consent; and/or
4.1.2. where the processing is necessary for the purposes of our legitimate interests (or those of a third party) and your interests or fundamental rights and freedoms do not override those interests; and/or
4.1.3. where the processing is necessary to perform a contract we have entered into or are about to enter into with you.
4.2. Information you give to us. We may use this information:
4.2.1. to process any enquiry received from you, or respond to an expression of interest in our services;
4.1.2. to provide you with information on our services and the executive searches we carry out;
4.2.3. to send you our newsletters, updates, and any other information about us and/or our services which we think may be of interest to you; and/or
4.2.4. to notify you of any changes to our services or the terms on which we provide our services.
4.3. Information we receive from other sources. We may use this information:
4.3.1. to administer our website and for internal operations, including troubleshooting, data analysis, testing, research, statistical and survey purposes;
4.3.2. to improve our website to ensure that content is presented in the most effective manner for you and for your computer;
4.3.3. as part of our efforts to keep our website safe and secure;
5. Disclosure of your information
5.1. You agree that we have the right to share your personal data with selected third parties, including our business partners, suppliers and sub-contractors for the performance of any contract we enter into with them which relates to you or the services which we provide to you.
5.2. We further may disclose your personal data to a third party:
5.2.1. in the event of a sale, merger or other transfer of all or substantially all of the assets of Koya or any of its Corporate Affiliates (as defined below), or that portion of Koya or any of its Corporate Affiliates to which our services relate, or in the event that we discontinue our business or file a petition or have filed against us a petition in bankruptcy, reorganization or similar proceeding, provided that the third party agrees to adhere to the terms of this privacy policy;
5.2.2. that is one of our Corporate Affiliates. For purposes of this privacy policy: “Corporate Affiliate” means any person or entity which directly or indirectly controls, is controlled by or is under common control with Koya, whether by ownership or otherwise; and “control” means possessing, directly or indirectly, the power to direct or cause the direction of the management, policies or operations of an entity, whether through ownership of fifty percent (50%) or more of the voting securities, by contract or otherwise. Any information relating to you that we provide to our Corporate Affiliates will be treated by those Corporate Affiliates in accordance with the terms of this privacy policy;
5.2.3. that is another company hired by us to perform certain business-related functions (“Outside Contractors”). Examples of such functions include mailing information, maintaining databases, and processing payments. We use reasonable efforts to ensure that these Outside Contractors are capable of (1) protecting the privacy of your Personal Data consistent with this Privacy Policy, and (2) not using or disclosing your Personal Data for any purpose other than providing us with the products or services for which we contracted or as required by law; or
5.2.4. if we are under a duty to disclose or share your personal data in order to comply with any legal or regulatory obligation, including without limitation in order to comply with an applicable statute, regulation, rule or law, a subpoena, a search warrant, a court or regulatory order, lawful requests by public authorities, including to meet national security or law enforcement requirements, or other valid legal process, or in order to enforce or apply our other agreements; or to protect the rights, property or safety of Koya, any of our Corporate Affiliates, our clients, or others. This includes exchanging information with other companies and organisations for the purposes of fraud protection and credit risk reduction.
Additionally, we may provide to third parties non-personally identifiable information, including where such information is combined with similar information of other users of our website. For example, we might inform third parties regarding the number of unique users who use our website or the demographic breakdown of our users of our website. If you opt in, we may also provide to third parties personal data. In addition to the above, when users use our website, third parties (including without limitation third-party analytics service providers and commercial partners) may directly collect personal data and non-personally identifiable information about our users’ online activities over time and across different websites. The third parties to which we may provide or who may independently directly collect personal data and non-personally identifiable information may include providers of analytics services (including vendors and website tracking services), merchants, affiliates and other actual or potential commercial partners, sponsors, licensees, researchers and other similar parties.
6. Where we store your information
6.1. All the information we collect is stored on secure servers, which are hosted by a third party (Amazon Web Services) in the United States.
6.2. To the extent that we process personal data of individuals located in the EEA or the UK: by agreeing to this privacy policy you explicitly consent to us storing, and (if applicable) transferring, your personal data in and to the United States, such transfer being necessary in order that we can contact you and process your personal data as set out in this privacy policy. Without limitation of the foregoing, you expressly grant consent to us to (i) process and disclose your personal data (including any sensitive personal data) in accordance with this privacy policy; (ii) store and, if applicable, transfer your personal data (including any sensitive personal data) throughout the world including the United States or other countries that do not ensure adequate protection for personal data (as determined by the European Commission); and (iii) disclose your personal data (including sensitive personal data) to comply with lawful requests by public authorities, including to meet national security or law enforcement requirements.
6.3. Unfortunately, the transmission of information via the internet is not completely secure. When we correspond with you via the internet, although we will do our best to protect your personal data, we cannot guarantee its security. Any transmission of information by you is at your own risk. Once we have received your information, we will use appropriate technical and organisational measures to protect your personal data against unauthorized or unlawful processing, and against accidental loss, destruction or damage.
7. Retention of your information
7.1. We will only keep your personal data for as long as is necessary to fulfil the purposes for which we collected it. To determine the appropriate retention period, we consider the amount, nature and sensitivity of that personal data, the purposes for which we process it and whether we can achieve those purposes through other means, and any applicable legal requirements.
8. Your rights
8.1. Under certain circumstances, in accordance with applicable law, including without limitation the GDPR to the extent applicable, you have the right to:
8.1.1. Request access to your personal data. This enables you to receive a copy of the personal data we hold about you.
8.1.2. Request correction of the personal data that we hold about you. This enables you to have any incomplete or inaccurate information we hold about you corrected.
8.1.3. Request erasure of your personal data. This enables you to ask us to delete or remove personal data where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal data in certain circumstances.
8.1.4. Object to processing of your personal data where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground.
8.1.5. Request the restriction of processing of your personal data. This enables you to ask us to suspend the processing of persona data about you, for example if you want us to establish its accuracy or the reason for processing it.
8.1.6. Request the transfer of your personal data to another party.
8.1.7. Lodge a complaint with the relevant supervisory authority (as defined in the GDPR). If you have any complaints about the way we process your personal data, please do contact us. Alternatively you may lodge a complaint with the supervisory authority which is established in your country.
8.1.8. Withdraw consent. If we are relying on your consent to process your personal data, you have the right to withdraw your consent at any time. Please note that, if you do withdraw your consent, you will not be able to benefit from our services and we will not be able to consider you in any future executive searches (unless you give consent again in the future).
8.2. If you want to exercise any of these rights, please contact us using the details at paragraph 11.
9. Do Not Track: The term “Do Not Track” refers to a HTTP header offered by certain web browsers to request that websites refrain from tracking the user. We take no action in response to automated Do Not Track requests. However, if you wish to stop such tracking, please contact us with your request, using our contact details provided in paragraph 10 below.
10. Changes to our privacy policy
We may update or modify this privacy policy at any time. Any changes we make will be posted on this page and, where appropriate, notified to you by e-mail, and where further appropriate, we will seek your consent to the changes. Please check back frequently to see any updates or changes to this privacy policy.
11. Contact
Any comments, questions or requests regarding this privacy policy and how we process personal data should be directed to: Privacy (at)
Our website privacy policy was last updated on, and is effective as of, Aug 20, 2018.